CPS Summer 2021

 Appears to be consensus that file naming be consistent should   not   use   special characters   ( " # % * : < > ? / \ |) should   not   use   spaces   (spaces will be converted to the characters "%20" in hyperlinks) should   not  separate   words  in file names with  underscores or dashes   (underscores "_" or dashes “-“) should use  capitals  instead of periods and spaces  should use  date format YEAR / MONTH / DAY -  ISO 8601 There is no consensus on  use   version numbers  in file names  (versioning may be available automatically in Google and/or Sharepoint - viewing history) use  of underscores instead of periods and spaces  Worthy idea include   naming convention in data management plan  (and commonly used docs - i.e. agenda - for quick reference)  Recommendation   450 / folders / files  folders meeting 20210314_450A...

Cowles, W. (n.d.).  Research Guides: Research Data Management at Princeton: File naming and structure . Retrieved May 31, 2021, from  https://libguides.princeton.edu/c.php?g=102546&p=930626 Key takeaways  be consistent  avoid special characters  use  capitals and underscores instead of periods and spaces  use date format YEAR / MONTH / DAY -  ISO 8601 include a version number include naming convention in data management plan (and commonly used docs - i.e. agenda - for quick reference)  Interesting is how this article suggests the following and how that compares with the Pode article Elements to consider  Date of creation (putting the date in the front will facilitate computer aided date sorting) Short Description Work Location Project name or number Sample Analysis Version number    

  Pode, A. (2014, December 21).  Probably the best file naming convention ever . Staffing Industry Analysts.  https://www2.staffingindustry.com/eng/Editorial/Archived-Blog-Posts/Adam-Pode-s-Blog/Probably-the-best-file-naming-convention-ever Again, Sharepoint focus  based on work by Anne Thompson, U of Edinburgh 7 recommendations  File name?  File name lettering?  use Capital letters / not spaces  do not use underscores or dashes i.e. 450Agenda  vs 450_Agenda rationale? removing underscores shortens file name, use of capitals differentiates words in file name  File name length? Short is the word Keep files names short, but meaningful   i.e. 450AgendaMidterm vs  450AgendaonUpcomingMidterm File name date? Back to front start back to front (year, month, day) i.e.  20210314450AgendaMidterm   vs  14Mar 2021450AgendaMidterm helps with cataloguing and finding files by date File name elements?  Order ...

Center for Information Technology Services. (n.d.).  File Naming Standards . University of Maryland Baltimore. Retrieved May 31, 2021, from  https://www.umaryland.edu/office365/sharepoint/file-naming-standards/ Key points do not use special characters ( " # % * : < > ? / \ |) do not use spaces (spaces will be converted to the characters "%20" in hyperlinks) do not  use   version numbers in file names (versioning may be available automatically in Google and/or Sharepoint - viewing history)  do not separate words in file names with underscores or dashes (underscores "_" or dashes “-“) check properties of doc (author, title, date, etc.) for accuracy (while hidden they can and will still be used for search purposes) avoid using dates in file names (typically done by default - created by, modified by); only use them if you have two docs with the same name (only relevant for Sharepoint) caution - aimed at Sharepoint users 

 To be reviewed Center for Information Technology Services. (n.d.). File Naming Standards . University of Maryland Baltimore. Retrieved May 31, 2021, from https://www.umaryland.edu/office365/sharepoint/file-naming-standards/ Cowles, W. (n.d.). Research Guides: Research Data Management at Princeton: File naming and structure . Retrieved May 31, 2021, from https://libguides.princeton.edu/c.php?g=102546&p=930626 OHSU. (n.d.). Best Practices for File Naming | OHSU . Retrieved May 31, 2021, from https://www.ohsu.edu/library/best-practices-file-naming Pode, A. (2014, December 21). Probably the best file naming convention ever . Staffing Industry Analysts. https://www2.staffingindustry.com/eng/Editorial/Archived-Blog-Posts/Adam-Pode-s-Blog/Probably-the-best-file-naming-convention-ever